Goal
The goal of this article is to show you how to create venues, venues are great for enabling Residents to reserve/book community related amenities
Before you get started
You will need to have the correct permissions set in order to create venues. To check this, navigate to:
Settings ➡️ Admins ➡️ Edit your chosen admin ➡️ Select Roles & Permissions ➡️ Scroll down to Concierge➡️ Expand concierge and ensure that Venues has full access selected.
Creating a Venue
Step 1 - lets begin
Login to the admin console and navigate to Reservations ➡️ Venues ➡️ Click New Venue button in the top right
Step 2 - Adding description information
The new venue will require a description about the venue, you will need to fill out the following mandatory fields
Title: the name of the venue
Description: what is the venue for and why would the residents use it
Communities: here is where you select which communities to show the venue in
Target audience: who has permission to submit reservations using this venue
Main image: A picture of the venue
Step 3 - Setup venue availability
Next we need to setup when the venue will be available for bookings in the Time settings. The following fields allow you to customise the availability to suit your needs:
Open time: When the venue begins to be available to make a reservation
Close time: When the venue stops being available to make a reservation
Specific Open/Close times: enables each day of the week to have different opening and closing times
Limit duration of reservation: Sets a time limit on how long the venue can be reserved for
Limit on notice given for reservation: sets a required notice period to be given in order to reserve the venue
Limit reservations per user/per calendar period: sets the frequency a resident can make a reservation for the venue
Step 4 - setup any authorisation
The final step is to setup any requirements of the venue using the following fields:
Are reservations disabled: Toggle this on to temporarily disable the ability to reserve the venue.
Has terms of use: setup Terms of Use that must be agreed to in order to make a reservation.
Display on App: Will this venue be visible and accessible on the resident app, or will only admins be allowed to create reservations.
Approval is required: An admin is required to approve the reservation
Then once completed press the save venue button
Training video
This video shows how you can set up a venue for residents to make bookings.