Goal
Learn how to create, manage, and review Committee Hub topics, including general discussions and voting topics, as well as how to filter and view responses.
Before You Get Started
You will need to have the correct permissions set in order to manage Committee Hub topics. To check this, navigate to:
Settings ➡️ Admins ➡️ Edit your chosen admin ➡️ Select Roles & Permissions ➡️ Scroll down to Committee Hub ➡️ Expand Committee Hub and ensure that Topics has full access selected.
Committee Members creating Topics
Committee members can create topics through the Resident Portal. They can create both general and voting topics by filling in the fields and clicking Submit.
This article goes through how Committee members will create a topic.
Accessing Topics
Step 1 - Navigate to Committee Hub
Click Committee Hub in the left-hand menu.
Step 2 - Select Topics
Click Topics from the Committee Hub menu to view all active and archived approval items.
Creating a New Committee Topic
Step 1 - Start a New Topic
Click the New Topic button in the top right.
Step 2 - Enter Topic Details
Fill in the following mandatory fields:
Title
Description
Attachments: Upload one or multiple documents
Community: Select the relevant community
Target Audience: Choose between every committee member, specific committee groups, or individual committee members
Step 3 - Select a Topic Type
Choose one of the following:
General: A discussion between committee members
Voting: A vote for committee members with multiple configurable options
Step 4 - Configure Voting Options (If Applicable)
If the topic type is Voting, complete the following:
Enter at least one voting option (use Add Option to include more)
Set an expiry date
Optional settings:
Allow Committee members to change their response up to the expiry date
Allow Committee members to view others’ responses
Enable commenting by Committee members
Make Committee responses anonymous
Step 5 - Submit the Topic
Click Submit. The topic will appear in the Open tab.
Managing Existing Topics
Step 1 - Access Existing Topics
Go to Committee Hub > Topics. Use the top tabs to switch between Open, Closed, and Archived.
Option 1: View a Topic
Click the arrow icon on a topic row.
Voting Topics: View results and generate a report
General Topics: View and respond to the discussion
Option 2: Edit a Topic
Click the three dots on a topic row and select Edit to update any information.
Option 3: Close a Topic
Click the three dots and select Close to move the topic to the Closed tab.
Option 4: Archive a Topic
Click the three dots and select Archive to move the topic to the Archived tab.
Filtering and Searching Topics
Use the filters at the top of the Topics page:
Community
Topic Sender: Admin or Committee Member
Topic Type: General or Voting
Date Range
Search by Title
